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Guidelines for Requesting a Proclamation, Commendation or Special Message

The Governor’s Office offers recognition for significant events such as milestone anniversaries and public community events; a year, month, week or day designated to raise awareness of a specific issue affecting Hawaii residents; and outstanding public service or noteworthy accomplishments of Hawaii residents.

Due to the high volume of requests received daily, we ask that you adhere to the following guidelines, including minimum advance notice requirements.


  1. All requests must be submitted a minimum of four (4) weeks prior to the date it is needed.
  2. Requests will be accepted no more than six (6) months in advance.
  3. All requests must be submitted by an individual or organization based in Hawaii. National or international requests require that they be made in writing, preferably signed by the CEO or president of the local entity and on the organization’s letterhead.
  4. The Governor’s Office reserves the right to accept or decline any request, regardless of whether it was accommodated in previous years.
  5. All issued proclamations, commendations and special messages are to be used for a single occasion, and are not to be used for profit, commercial advertising or promotion, or advancing a political agenda.
  6. Requests for any given event or issue will be considered once per year. Organizations are encouraged to request documents that coincide with national- or state-designated dates.
  7. The Governor’s Office reserves the right to determine the appropriate type of message and to edit the wording of any request. Text of the document is not to be altered in any way without the consent of the Governor’s Office.